How AdmitScore™ compares with manual review and broader platforms.
Three ways to review a referral packet: by hand, with a broader platform, or with AdmitScore. The two time figures are our planning estimates. Neither is a measured result.
The three approaches side by side
A broader platform is any admissions AI, CRM, or operations system that does more than review the referral packet. The middle column lists questions to put to its vendor, because we have not verified any vendor's product. The right fit depends on your packet volume, your payer mix, and your team's capacity.
| Criterion | TodayManual reviewAdmissions, clinical, and finance read every packet by hand. | Broader platformQuestions to askWhat to put to the vendor of any broader admissions AI or CRM platform. | VeriSightAdmitScoreA focused packet review that sits next to your existing EHR and CRM. |
|---|---|---|---|
| Time per packet | Takes about 45 minutes of clinical review by the DON (our planning estimate, explained under the table). | What time per packet does it measure on your own packets? | Meant to cut that to about 15 minutes by showing the source quote and page for each item. An estimate, not a measured result. |
| Coverage | Depends on each reviewer's checklist and time available. | Which parts of the packet does it read, and which does it leave to your staff? | Payer, authorization, documentation, and medication details, plus questions for staff to verify. |
| Payer details | Checked against the payer portal by hand, often after acceptance. | How does it handle a payer name or plan type that the packet states two ways? | Lists the payer and plan type as the packet states them, with a question for staff to confirm. |
| MA authorization | Checked in the payer portal, often under time pressure. | Does it show an authorization that the packet states two different ways? | Lists each authorization the packet names, with its page. In our made-up sample packet, one is approved for the initial 7 skilled nursing days on page 4 and still pending review on page 6, and the review shows both. |
| Documentation gaps | Easy to miss in a long packet, and some turn up only after acceptance. | Does it point to the page in the packet? | Lists each gap with the packet page to check, and marks an item it cannot find as not documented in the packet reviewed. |
| Consistency | Varies by reviewer, shift, and packet quality. | How do its results change from one packet to the next? | The same checks run on every packet, on every shift. |
| EHR integration | Not applicable. Staff work from whatever the on-call reviewer pulls from PCC, MatrixCare, or the inbox. | Does integration require a broader platform rollout first? | Not required. A pilot does not need EHR or EMR integration and runs next to your current EHR. Packets come in through approved packet intake, set up at kick-off. |
| Compliance posture | Humans make every decision and nothing is automated. | What does its BAA cover? | Staff verify every item and make every admission decision. |
| Trade-off | Reviewers read every page themselves. | What do your staff still have to check themselves? | Staff still open the source page for every item. The review shortens the first pass through a packet and leaves the checking to your team. |
| Best fit | Low packet volume, an experienced single-reviewer team, and no appetite for new tooling right now. | Do you want one system for CRM, admissions, operations, and care management, and what does a rollout take from your team? | Operators with one to ten facilities who want a focused packet review without rolling out a new platform, and who want to work with Jack Thayer and Peter Thayer, NHA. |
Your times depend on the packet. How we estimate this
To see what staff see, open the sample report. It uses a made-up packet whose details were entered by hand, so it shows the format, not extraction accuracy. You can also go to How a review works.
How AdmitScore works with your team
One focus
AdmitScore reviews referral packets and nothing else. It is not a CRM, a care-management platform, or an EHR. Payer details and Medicare Advantage authorization get depth because the product has this one focus.
Staff stay in charge
Each item shows the source quote and page. Staff open the source page and make their own admission decision.
Works beside your EHR and CRM
Keep PointClickCare or MatrixCare for charting and your existing CRM for referral source management. AdmitScore sits beside them and replaces neither.
A 90-day pilot
A pilot is 90 days at $500 per facility per month, billed monthly, with no auto-renewal. Terms are confirmed in writing before kick-off. Jack Thayer, the founder, runs the kick-off, check-ins, mid-pilot review, and end-of-pilot readout. Peter Thayer, NHA, leads implementation with your team.
Guides to specific alternatives
We have not verified any vendor's product. Each guide says what AdmitScore does and what to ask or measure when you compare.
ExaCare alternative
Questions to ask when comparing ExaCare with a focused packet review.
CoreCare Pre-Admit alternative
Four steps for comparing CoreCare Pre-Admit with a packet review that shows the source page for each item.
Flax AI alternative
What to ask when weighing Flax AI against a review that stays at the admissions desk.
SmartAdmissions alternative
What to measure when comparing SmartAdmissions with a review of the packet before acceptance.
ePeople AI alternative
What to ask ePeople AI about automation, next to a review where staff verify every item.
Medicoder alternative
What to ask Medicoder about scope, next to a review that covers only the referral packet.
Questions about authorization and real packets
Can AdmitScore guarantee Medicare Advantage authorization or denial reduction?
No. AdmitScore lists the authorization details in the packet and the questions staff should confirm. Authorization decisions belong to payers. AdmitScore does not guarantee approval or specific denial outcomes.
Can I send a real referral packet to try it?
No. The public website's forms are not for PHI, and you should not send PHI or patient records by email. Real patient data is processed only under an executed agreement and a signed BAA, through approved packet intake.
Talk through your referral process with us
Discuss whether a focused review fits your team and what a pilot would need to cover.
Not ready to talk yet? How a review works shows what your staff would see on a referral packet. The Product page covers the rest.